Dartmouth Rotary Members Handbook

Rotary Club of Dartmouth

Chartered 27th October 1950

RIBI Club Number 705 | RI Number 19746 | District 1175

Welcome to the world of Rotary 2019-2020

The world fellowship of people united in the ideal of service.

Regular weekly meetings in Thursday 1pm at The Royal Castle Hotel Except the fifth Thursday in a month which become the evenings meetings 7:00 for 7:30 pm at The Stoke Lodge Hotel Stoke Fleming


Upon joining, and on the payment of the whole or prorated annual subscription, the amount of which is decided by the Club Council, new members will be presented with the following: –

·       A lapel badge (which should be worn at all times)

·       Rotary Guidebook

·       A Dartmouth Rotary directory containing the current list and photos of members

Name badges are recommended (currently £8) and further badges, car stickers and ties are available from the Club Secretary who can also advise on how best to obtain other clothing, regalia and books.

The Rotary year runs from 1st July to the 30th June of the following year; therefore, this annual subscription is due on or before 1st July each year.

For the current year the amounts are: –

a)      Annual Subscription: Currently £105 for 2019/20 inclusive of dues to Rotary International, R.I.B.I., and District 1175.  Budgets for these are approved annually at each level by members or their elected representatives. There is a weekly ‘bingo ball’ raffle for a prize and the tickets cost £1; The net proceeds of the raffle are donated to The Rotary Foundation.  Members traditionally also pay £1 to the Foundation Fund on their Birthday so if you volunteer to participate in the raffle

and the Birthday contribution, your total annual subscriptions for 2019/20 will be £141 (subject to change for subsequent years).

The Club meets each Thursday 12.30 for 13.00 in the Royal Castle.  There is a charge for lunch, and for evening meals at the Stoke Lodge Hotel; prices are notified well in advance.

Apologies for lunch meetings —Unless there is a separate arrangement for you individually, either use the calendar page on our web-site, then find the “Apologies” box to send a message to apologies@dartmouthrotary.co.uk (before 9am Wednesday) to indicate your absence from our meetings; better still put the address for apologies into your email address book.

If you have confirmed your attendance, but after 9am Wednesday you find you are unable to attend for any reason, then please call the Royal Castle Hotel directly on 01803 833033. Please also email apologies.

If no apology for absence is received, then the assumption is that you will be attending the meeting.  Meals not taken are a burden on the venue and the Club. You may call the Catering Officer if you have no email access.

There are only two main committees.  Members are allocated to either the Service Projects committee or the Administration committee for the year.  Membership on these committees is reviewed annually. The Service Projects committee deals with all Community, Youth and Vocational service activities of the Club at home and internationally. It also overall responsibility for raising funds and makes recommendations regarding disbursement and is normally chaired by the Vice President. The Admin committee deals with all matters relating to the running of the Club and is usually chaired by the President Elect.  Committee meetings are held at Stoke Lodge Hotel, Stoke Fleming, at 6.45pm on (usually) the second Thursday in each month prior to the meeting of the Club Council the same evening at 8.00pm. All confirmed dates are shown on the Dartmouth Rotary website so worth checking frequently. Agendas for both Committees are circulated to all members before the meetings.

There are no strict rules, but out of respect for other members, please wear reasonably smart attire; attendance is more important than a dress code.  Some functions such as the Civic Lunch, Club Assembly and Club Handover require more formal attire. President’s Nights, Charter Anniversary Dinners and other notified functions may be ‘black tie’ at the President’s request.

(a)          Club Council – The Club Council consists of the Club officers (President, President Elect, the Immediate Past President, the Vice President, Secretary and Treasurer) together with six ordinary members elected by the Club. Meetings of Club Council, the ruling body of the Club, at which Committee Chairmen present their reports, are usually on the second Thursday of the month.

(b)         Business Meetings – Club’s Business Meetings are usually held on the Thursday lunchtime following the Committee and Council meetings. Council minutes are circulated before and read out at this meeting to ensure members are aware of Council’s decisions.

(c)          Club Assembly – Before the commencement of each Rotary year, Districts hold their own Assemblies when all the incoming Service Committee chairpersons from each Club in the District attend to make plans for the year ahead. These chairpersons then put their plans and ideas to their Clubs for approval at the Club Assembly which is held at a suitable date just before the start of the new Rotary year and is one of the events you are expected to attend.

You are expected to attend as many Club meetings as you can, as this is the way you support and influence the Club, develop fellowship, and keep up to date with Club activities.  It is also important that you attend the evening Committee meetings you have been assigned to so your views can be heard, and your vote can be utilised.  You may stay on to listen to Council meetings and contribute, with permission of the chair.

If you expect to be away from the Club for four consecutive weeks or more you should apply by email or in writing, through the Secretary, for “Leave of Absence”, before the absence if possible.  Such periods of absence, without approval, could be considered by the Club Council as your intention to terminate your membership.

You have joined an international organisation, and it is your right to attend any other Rotary Club meeting anywhere else in the world. Visits to other Clubs both at home and abroad are extremely rewarding, and the fellowship regarded as the cornerstone of Rotary will become evident.

This is particularly the case with neighbouring Clubs, whose details you can find on the back of the Dartmouth Club Members Handbook. The Bay Clubs (Torquay, Torbay Sunrise, Tormohun, Paignton, Babbacombe & St Marychurch, Brixham, Totnes and Preston) form a close group for sporting and social occasions as well as general Rotary matters and visit each other on a regular basis.

Via the websites, you have access to the RIBI and International Directories giving details of Club meeting times and places throughout the world, so that if you are travelling check for the nearest Club. When visiting another Club, you should make sure that you are wearing your Rotary lapel and name badge and convey greetings from your President and members to the President and members of the Club being visited.

Like most other countries in the world the British Isles are divided into Rotary Districts, and Dartmouth forms part of District 1175 which comprises 90 Clubs from Devon & Cornwall and a little bit of Somerset.  Details of all Rotarians in our District are available on the District website.  (See back page.)

Rotary International in Great Britain and Ireland (RIBI) whose headquarters are in Alcester, Warwickshire, near Stratford on Avon (tel: 01789 765411) is an integral part of Rotary International, (RI).  The RI headquarters are at Evanston, near Chicago.

Dartmouth Rotary[MJ1]  has charitable status (No. 1181933). and the respectability associated therewith. It allows us to claim Gift Aid where applicable on donations from individuals. This information should be mentioned on external communications.

Each President encourages a social programme and our immediate families join in as many of the Club’s activities as possible.  They are an important part of the fellowship that exists within Rotary and make an enormous contribution to our effectiveness.

Annual functions are the President’s Night which is held towards the end of the Rotary year, for Rotarians, their families and guests, and a Christmas Dinner for Rotarians of the Club.  All members are encouraged to support their President at his or her President’s Night, by attending this event.

A District Conference is held annually. This is a mixture of social and Rotary matters and is often a residential weekend.  It is a very enjoyable time and all Rotarians, and their families are encouraged to attend.

The following publications are free to all Club Rotarians:

  • The Club Bulletin “The Dartboard” is issued monthly by email, and members are invited to contribute articles and/or photographs.
  • District 1175 quarterly magazine is circulated on-line.
  • The magazine “ROTARY” is issued every 2 months by R.I.B.I. and is available online. It can also be posted to you for an annual fee.

All members also have access to the following: –

  • Directory of Clubs throughout the world (on-line)
  • The Rotary International Manual of Procedure (on-line)
  • The R.I.B.I. Constitution, the Standard Club Constitution, and the Standard RIBI Club By-laws is re-printed after every Council on Legislation. Copies may be downloaded from the R.I.B.I. website (ribi.org)

N.B.     No Rotary Club nor individual Rotarian is permitted to circularise any other Rotary Club(s) world-wide on any matter without the consent of the District Governor or the General Council of R.I.B.I.  Nor shall they release to any other organisation any Rotary or Rotaract Directory for any purpose.  No Rotary or Rotaract Directory may be used for any purpose other than those of the Rotary movement.

Its objective is “To foster understanding between peoples of different nations by promoting projects of a charitable and educational nature.”  You will hear it mentioned a great deal as it is Rotary’s own Charity Fund. We contribute annually, using the monies raised from the raffle and fund-raising events.

This sets out the five ‘Avenues of Service’ and was read out at your induction but is repeated here as it should always be your guide.

The Object of Rotary is to encourage and foster the ideal of service as a basis of worthy enterprise and, in particular, to encourage and foster:

The First Avenue: 

Is called ‘Club Service’ and is the development of acquaintance as an opportunity for action a member should take within our Club to enable it to function successfully;

The Second Avenue:

Is called ‘Vocational Service’ and has the purpose of promoting high ethical standards in businesses and professions; recognizing the worthiness of all dignified occupations; and fostering the ideal of service in the pursuit of all vocations.  The role of members includes conducting themselves and their businesses in accordance with Rotary’s principles, and in lending their vocational skills to Club-developed projects in order to address the issues and needs of society;

The Third Avenue: 

Is Community Service, which comprises various efforts that Rotarians make, sometimes in conjunction with others, to improve the quality of life of those who live within our Club’s locality;

The Fourth Avenue: 

Is International Service, and comprises those activities that members do to advance international understanding, goodwill and peace, by fostering acquaintance with people of other countries, their cultures, customs, accomplishments, aspirations and problems, through reading and correspondence, and through co-operation in all Club activities and projects designed to help people in other lands;

The Fifth Avenue: 

Is Youth Service, which recognizes the positive change implemented by youth and young adults through leadership development activities, involvement in community and international service projects, and exchange programmes that enrich and foster world peace and cultural understanding

Inner Wheel

A similar organisation to Rotary but for female partners, relatives or widows of Rotarians (wives, daughters, mothers, sisters, dependent female) and other like-minded females.

Rotaract            Young adults age 18 to 30 years.

Interact             Young people age 14 to 18 years.

Probus              Clubs for retired Business and Professional People, but without the “service” ethos.

A Brief History of Rotary

1905     First Rotary Club formed in Chicago by Paul Harris

1911     First Rotary Club formed in the British Isles, Dublin.

  • First stages in the formation of R.I.B.I. (Rotary International in Great Britain and Ireland.)

There are almost 1,200,000 Rotarians in 35,600 Clubs in most countries throughout the world, of which 55,000 are in 1838 Clubs in R.I.B.I.

Rotary Club of Dartmouth 2019—2020

PresidentMartin Judd
President ElectAlan Depledge
Vice PresidentNick Hindmarsh
SecretaryMartin Lowe
TreasurerPeter Adolphus
Imediate Past PresidentPeter Goldstraw

Rotary Online access

District Web Site.

www.rotary1175.org This website covers most of what is going on in our District.  It has a list of all members and easy links to RI and the rest of the Rotary world.  Once your details have been entered by the Club, you can get your password by saying you have forgotten your password when logging on.!  After checking, it is e-mailed to you immediately. You can then change it if you so wish.

Dartmouth Rotary Web Site. 

We entered the electronic age a few years ago and we embrace an online facility to publicise our events that we ask all our members to respond to.  The events/categories include social events, sports events, community events, dine-outs and any other event that requires input from our members. This is all located at http://calendar.dartmouthrotary.co.uk (you will find a link in the emails sent to you from the secretary to go straight to the page)  On this site, there is also a copy of our calendar where you can see all forthcoming events, our lunch menu, the links to “The Dartboard” produced by David Morehen and much more.  The reason this site is different from our dartmouthrotary.co.uk is that its simpler to use (both admin and end user) and you don’t need to sign in each time.

We encourage our members to either subscribe to this site, or to visit it each week to see any updated events to confirm your support. There is also a link to provide your apologies in respect to the lunchtime meeting and also to advise of any meal change/info.  This needs to be done prior to 09:00 on the day of the meeting.

We have a social media presence also. You can find these by searching in Facebook or Instagram ‘Dartmouth Rotary’ and we encourage people to visit these pages and support by commenting, sharing and or providing information to add to these pages to help keep them relevant and up to date.

For any officers wishing to create an e-Board for the members to reply to, please forward as much information as possible regarding the event to trevor@trevorbranton.co.uk and Rotarian Trevor will create the event accordingly.

RIBI Web site

There is also a RIBI site at www.rotary-ribi.org that allows you to view our members’ (and your own) details, get information on our District members and activities, other Clubs’ news, join forums, and send emails to some or all of our members.  Because of GDPR regulations this is the preferred method of contacting other Dartmouth Rotary members.  For the first time you visit you will need to enter your email address and set up a password and then this is used to log in on subsequent visits.

Rotary Club of Dartmouth

Chartered 27th October 1950

 RIBI Club Number 705

RI No. 19746

District 1175

Charitable Status No. 1181933

 MEMBERS’ HANDBOOK   2019-2020